admin
Facilities Rental
Adam Crang
Facilities Rental
Coordinator
480-892-9089 X572
 
Gilbert Public Schools Facilities Rental Department
is excited to open our doors to the community, non-profit groups, small business and big business. Gilbert has forty (40) schools with a variety of facilities to meet your organization’s needs. You can rent a ball field, gymnasium, classroom, multi-purpose room, auditorium, cafeteria and more! We look forward to working with you.

Governing Board Policy
“School buildings and facilities shall be made available for community use as freely as is consistent with state statues, policies and regulations of the Governing Board of the Gilbert Public Schools, and consistent with the needs of the school or of the School District”

Facilities Information
School Fact Sheets & Field Maps are located in the menu to the left.
Rental Categories/Classification Schedule – Policy KF-EA
Facility Use Fees - Policy KF-EB
*NEW* Facility Use Fees (Effective July 1, 2014) - Policy KF-EB
Board Policies - KF, KFA, KF-RA, KF-RB
 
How to Apply:
  1. Please read before you begin:  Use our link to navigate to the calendar page. In the upper right hand corner of the calendar page you will see: Welcome Guest! Log in to Request Facility Use.  Click on the words: Log in to Request Facility Use. 

  2. If you do not have an account, click on Create One.

  3. After you create an account you will have access to the GPS Facility Rental Application.

  4. Click HERE to begin your application.
Your request will be submitted for approval to the principal or personnel responsible for the facility. Once approval is received, your request is entered into the District scheduling software. A permit will be issued and e-mailed to you along with an estimate of costs for facility use. Do not advertise events until FINAL APPROVAL is received.

NOTE: All applications must be submitted prior to June 15 to be processed and approved for use during the month of August.

Rental Policies & Procedures Manual
Before applying for or using the district
facilities or grounds please read through the facility policy guide.
 
Dangers of Concussions and Head Injuries
 
         The health and safety of those using the district facilities and grounds
         is very important to GPS, please read through the information provided
         regarding concussion and head injury link below.
         Concussions and Head Injuries - PDF file
 
Application Submission Schedule:
The date of application submission varies based on the time of year the activity will be conducted- see below for the earliest submission date. Requests will continue to be accepted throughout the year on a first-come, first served basis with a 10 day minimum advance. 
Type of Activity Submission Date Activity Season
League Play March 1/Oct. 1 Aug. - Dec. 31/Jan.-July 31
Individual Teams Aug. 1/Nov. 1/April 1 Aug.–Dec. 31/Jan-May 31/May-July 31
Auditorium May 1- June 15/Aug. 1 Aug.-Sept./Oct. –July 31
All other activities May 1- June 15/Aug. 1 Aug.-Sept./Oct.-July 31
Tournaments 365 days in advance of event with $200 non refundable deposit
 
Facilities Rental FAQ
Frequently Asked Questions regarding rental of GPS Facilities.
Facilities Rental
Community Partnerships
6839 E. Guadalupe Rd.
Mesa, AZ 85212
Phone: 480-892-9089
Fax: 480-558-5134
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